Executive Assistant | WFH

Intogreat Solutions Philippines

United States Remote Human Resources 5 days ago via Himalayas

executive-assistant executive-support administrative-support event-coordination remote-executive-assistant candidate-sourcing microsoft-office compliance

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Job details

Company: Intogreat Solutions Philippines
Location: United States
Remote: Yes
Field: Human Resources
Source: via Himalayas

Posted May 2, 2026

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About this role

This is a remote position.

The Recruitment Executive Assistant provides high-level administrative and operational support to the

Director, ensuring seamless management of day-to-day activities. This role is critical in

maintaining efficiency across diary and inbox management, candidate sourcing and screening,

compliance administration, and event coordination—all while upholding the utmost

professionalism.

Key Responsibilities

Diary & Inbox Management

Manage and prioritize the Director’s calendar, scheduling meetings, interviews, and

events.

Monitor and organize email inbox, flagging urgent items and drafting responses where

appropriate.

Candidate Sourcing & Screening

Source candidates through job boards, LinkedIn, and internal systems.
Conduct initial screening calls and shortlist candidates for further interviews.
Maintain accurate candidate records in the CRM system.

Data Management & Integrity

Ensure all candidate and client data is accurately entered and maintained in internal

systems.

Regularly audit data for compliance and integrity.

Compliance Administration

Support adherence to company policies, privacy regulations, and recruitment compliance

standards.

Prepare documentation for audits and maintain confidentiality of sensitive information.

Event Management

Coordinate logistics for networking events, trade shows, and internal meetings.
Manage invitations, RSVPs, and vendor relationships for events.

Requirements

Skills & Attributes

Exceptional organizational and time management skills.
Strong attention to detail and accuracy.
Excellent communication skills (written and verbal).
Ability to work independently and manage competing priorities.
Proficiency in Microsoft Office Suite and recruitment CRM systems.
Professionalism and discretion at all times.

Qualifications & Experience

Previous experience as an Executive Assistant or in a similar administrative role
Exposure to recruitment processes and candidate management
Experience in event coordination and compliance administration is highly desirable

Originally posted on Himalayas

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